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About Submitting a Manuscript

PMC Canada is only accepting publications that are the result of CIHR funding.

Manuscripts may be submitted by a Principal Investigator (PI) who has received funding from CIHR.
Log In to Submission System
Get a PI Account via the CIHR Help Desk




Frequently Asked Questions
Pre-submission
  1. Is it free?
  2. Who can submit to PMC Canada?
  3. How can I get an account?
  4. Do I have to submit to PMC Canada?
  5. What if my manuscript is not funded by CIHR? Can I submit it to PMC Canada anyway?
  6. Can I submit manuscripts supported by grants that are expired?
  7. What kinds of papers/publications should I submit?
  8. Am I required to submit manuscripts to a particular set of journals?
  9. Will I have to submit my final manuscript separately to the journal and to PMC Canada?
  10. My manuscript has not been accepted by the journal yet; it's still in peer review. Should I submit it?
  11. What if I am not sure about my copyright policy with the publisher?
  12. What is the delay/embargo period?
  13. There is an embargo period for my manuscript. Should I delay submitting my manuscript until after the embargo period?
Submission
  1. How can I get help with the system?
  2. How do I submit my manuscript to PMC Canada?
  3. What version of my manuscript should I submit?
  4. Does the manuscript submitted to PMC Canada differ from the article published in the journal?
  5. May I submit the final published PDF version of my manuscript?
  6. In what format must I submit my manuscript?
  7. Can I include supplemental material in my submission?
  8. How does PMC Canada link an author manuscript with the corresponding published article?
Post-submission
  1. Where will submitted manuscripts be available?


  1. Is it free?
    Yes. There is no cost associated with submitting to PMC Canada.

  2. Who can submit to PMC Canada?
    The Nominated Principal Investigator will have received the team’s Manuscript Submission System account information (login and password); therefore, the Nominated Principal Investigator should submit the manuscript on the team’s behalf.

    Manuscripts may be submitted by the author, the publisher, or anyone given access to the author's files (administrative personnel, graduate students, librarians, etc.). If you are submitting a manuscript on behalf of a Principal Investigator (PI), you must use the PI's login username and password to gain access to the Submission System. Approval of the PDF Receipt and web version of the manuscript requires PI review and authorization.

  3. How can I get an account?
    If you are a CIHR grant recipient who does not yet have a PMC Canada Manuscript Submission System account, please send the following e-mail to the CIHR Help Desk at info@cihr-irsc.gc.ca:

    “I am a CIHR-funded researcher (PIN: xxxx) and I hereby consent to the sharing of my grant information with NRC-CISTI. Please create an account for me that would allow me to deposit my CIHR-funded research using the PMC Canada Manuscript Submission System.”

  4. Do I have to submit my manuscript to PMC Canada?
    The CIHR Open Access Policy requests that researchers funded by CIHR submit their final manuscripts (the full text version permissible for deposit by the publisher), which have been accepted for publication, to PMC Canada or an institutional repository.

  5. What if my manuscript is not funded by CIHR? Can I submit it to PMC Canada anyway?
    We are currently only accepting publications that are funded through CIHR.

    For more information about partnership opportunities, please consult our collaboration information.

  6. Can I submit manuscripts supported by grants that are expired?
    The PMC Canada manuscript submission system has been developed to allow submitters to easily identify grant numbers both past and current. Please contact the PMC Canada Help Desk at helpdesk@pmccanada.ca if you require assistance or if your grant is not listed in the submission system.

  7. What kinds of papers/publications can I submit?
    You can submit peer-reviewed, original research publications which have received funding in whole or in part from CIHR.

    CIHR's Open Access Policy applies to all research grants awarded January 1, 2008 and onward. The policy does not apply to book chapters, editorials, reviews, or conference proceedings.

  8. Am I required to submit manuscripts to a particular set of journals?
    No. Authors are free to publish their findings in any journal they choose or as determined by the funding agency requirements. Authors can find out the publisher's policy on open access and self-archiving for the chosen journal by using the SHERPA/RoMEO service. This site provides summaries of permissions that are normally given as part of each publisher's copyright transfer agreement. In addition, the funders of a research grant may offer guidance for authors on open access publishing (i.e.CIHR).

  9. Will I have to submit my final manuscript separately to the journal and to PMC Canada?
    Authors must submit manuscripts to the journal separately and independently of PMC Canada.

  10. My manuscript has not been accepted by the journal yet; it's still in peer review. Should I remove it?
    Yes. Only manuscripts that have been peer reviewed and accepted for publication may be submitted to PMC Canada.

  11. What if I am not sure about my copyright policy with the publisher?
    Authors should, when in doubt, check the latest position regarding copyright and self-archiving with their publisher.

  12. What is a delay/embargo period?
    The delay/embargo period is the interval between a manuscript's final publication date and when the author-supplied version will appear publicly in PMC Canada. The delay period is determined and registered in the PMC Canada manuscript submission system by the manuscript's Principal Investigator (PI) based on the agreement between the publisher and the PI. If the PI is uncertain about this they need to consult with the publisher. We strongly encourage authors to post for public accessibility as soon as possible (and within six months of the publisher's official date of final publication). We expect that only in limited cases will authors deem it necessary to select the longest delay period.

  13. There is an embargo period for my manuscript. Should I delay submitting my manuscript until after the embargo period?
    No. The PMC Canada manuscript submission system has been developed to accommodate embargo periods. We strongly encourage authors to post for public accessibility as soon as possible (and within six months of the publisher's official date of final publication) and designate the appropriate embargo period within the submission system.

  14. How can I get help with the system?
    Contact the PMC Canada Help Desk at helpdesk@pmccanada.ca.

  15. How do I submit my manuscript to PMC Canada?
    To facilitate the submission process, we have developed the PMC Canada Manuscript Submission System. This system allows users to deposit and manage manuscripts. The system supports a wide range of electronic word-processing formats. The deposited manuscript must include author name(s), author affiliation(s), corresponding author contact information (mailing address and/or email address), the text of the article and references. Additional files containing figures, tables, or supplementary information should also be included with the manuscript. No further formatting of the manuscript is necessary beyond that required by the journal that has accepted the article.

  16. What version of my manuscript should I submit?
    An electronic version of the author’s post-print should be submitted. The author’s post-print is defined as the version accepted for publication that includes all the modifications made in response to the peer review process. It is also known as the accepted manuscript.

  17. Does the manuscript in PMC Canada differ from the article published in the journal?
    The manuscript supplied to PMC Canada is the author’s post-print (the version the journal accepted for publication), which includes any revisions the author made during the peer review process.

    Though specific procedures vary from journal to journal, the publication process outlined here is typical for most research articles. When an author submits an article to a journal (author's pre-print), it is reviewed by one or more independent peer reviewers and the journal's editors, who decide whether to accept it for publication. As part of this process, the author may be asked to revise the article to meet the journal's standards for acceptance. This revised manuscript is considered to be the author's post-print version.

    The article published in the journal (publisher's version) is different; it includes additional changes made by the journal's editorial staff after acceptance of the author's final manuscript.

  18. May I submit the publisher's version of my manuscript?
    You can submit the publisher's version instead of the author's post-print, but it is not necessary.

    Always verify what version your publisher deems permissible for deposit. You can verify this using the SHERPA/RoMEO website. If the publisher's copyright policy does not permit the deposit of the publisher's version, you are best to deposit the version it does permit or obtain a special permission from the publisher.

  19. In what format must I submit my manuscript?
    The PMC Canada manuscript submission system supports a wide variety of file types (MS Word, Word Perfect, PDF, PowerPoint, Excel, etc.). Just as required by journals, high-resolution images should be submitted to ensure the best reproduction quality in PubMed Central. With the exception of supplementary materials, the system will convert the submitted files into a PDF file.

    Users must submit at least one manuscript file which can be all-inclusive incorporating author name(s), author affiliation(s), corresponding author contact information (mailing address and/or email address), text of article, references, tables, figures, and/or supplementary materials. Separate files can be uploaded for figures, tables and supplementary material, if the submitter wishes to provide higher resolution images.

  20. Can I include supplemental material in my submission?
    Supplemental material that has been submitted to the accepting journal in support of the manuscript must be submitted to PMC Canada. The PMC Canada manuscript submission system has been developed to allow users to deposit supplemental files in conjunction with manuscript files.

  21. How does PMC Canada link an author manuscript with the corresponding published article?
    When PMC Canada displays the author manuscript version of an article, the source data preceding the article title includes a reference to the published article, as in the illustration below.
    J Biol Chem. Author manuscript; deposited in PMC 2005 May 5.
    Published in final edited form as:
    J Biol Chem. 2005 May 27; 280(21): 20775'20784.
    Published online 2005 March 23. doi: 10.1074/jbc.M501986200.
    Solution NMR structure of the 48-kDa IIAMannose-HPr complex of the Escherichia coli mannose phosphotransferase system.

    If the journal participates in NCBI's LinkOut service (as is frequently the case), the reference to the published article also provides a direct link to the full text of the article at the journal site.

  22. Where will submitted manuscripts be available?
    During the submission process, a PDF Receipt that consolidates all of your manuscript files will be generated to retain and consolidate all of your manuscript's files for review. The PMC Canada manuscript submission system allows users to track the status and progress of manuscripts. After the submission process, manuscripts will ultimately appear in PMC Canada. PMC Canada will archive and display the manuscripts in three forms: Abstract, online full-text, and PDF.