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BMC Health Serv Res. 2017; 17: 198.
Published online 2017 March 14. doi:  10.1186/s12913-017-2134-2
PMCID: PMC5348767

A study to reduce readmissions after surgery in the Veterans Health Administration: design and methodology

Abstract

Background

Hospital readmissions are associated with higher resource utilization and worse patient outcomes. Causes of unplanned readmission to the hospital are multiple with some being better targets for intervention than others. To understand risk factors for surgical readmission and their incremental contribution to current Veterans Health Administration (VA) surgical quality assessment, the study, Improving Surgical Quality: Readmission (ISQ-R), is being conducted to develop a readmission risk prediction tool, explore predisposing and enabling factors, and identify and rank reasons for readmission in terms of salience and mutability.

Methods

Harnessing the rich VA enterprise data, predictive readmission models are being developed in data from patients who underwent surgical procedures within the VA 2007–2012. Prospective assessment of psychosocial determinants of readmission including patient self-efficacy, cognitive, affective and caregiver status are being obtained from a cohort having colorectal, thoracic or vascular procedures at four VA hospitals in 2015–2017. Using these two data sources, ISQ-R will develop readmission categories and validate the readmission risk prediction model. A modified Delphi process will convene surgeons, non-surgeon clinicians and quality improvement nurses to rank proposed readmission categories vis-à-vis potential preventability.

Discussion

ISQ-R will identify promising avenues for interventions to facilitate improvements in surgical quality, informing specifications for surgical workflow managers seeking to improve care and reduce cost. ISQ-R will work with Veterans Affairs Surgical Quality Improvement Program (VASQIP) to recommend potential new elements VASQIP might collect to monitor surgical complications and readmissions which might be preventable and ultimately improve surgical care.

Keywords: Comorbidity, Methods, Quality of care, Surgical procedures, Operative, Veterans

Background

Readmissions following hospital discharge result in increased costs, resource utilization and worse patient outcomes [1, 2]. Reducing avoidable readmission is therefore a quality improvement goal. As part of the Affordable Care Act (ACA), excessive rates of readmissions now result in reduced hospital Medicare reimbursement, affecting up to two-thirds of US hospitals in the private and federal sectors [3]. The Veterans Health Administration (VA) is not yet directly penalized for readmissions by ACA or VA-specific payment rules. However, it is under increased pressure to become more transparent in its processes of care. VA makes public both facility and nationwide readmission rates each quarter. Similar to the private sector, the VA now reports outcome measures, including readmissions, on the Centers for Medicare and Medicaid Services Hospital Compare website.

Readmission following admission for specific medical conditions has been the focus of many studies, but much less is known about factors associated with surgical readmission. In contrast to medical admissions, index surgical admissions are usually planned, patients are screened for risk factors prior to admission, and surgical procedures have well-known and expected complication rates. Thus, correlates of unplanned readmission after surgery may differ markedly from those of medical readmissions. Primary among these are older age and comorbidity burden, [46] poor social or caregiver support, [7] more numerous prescription medications at discharge, [6] previous hospitalizations, [8] and functional disability [9]. Predisposition to readmission also varies by surgical procedure type: colorectal surgeries have relatively high rates of surgical site infection and gastrointestinal complications, [10] abdominal procedures are associated with dehydration and ileus, [4] and vascular surgeries are associated with readmission for bleeding, groin wound complication and wound debridement [11].

To date, much of our knowledge regarding the quality of surgical care in the VA comes from the Veterans Affairs Surgical Quality Improvement Program (VASQIP) which has been adopted by portions of the private sector [12]. VASQIP assesses complications that occur after surgery but is not an exhaustive source of post-operative complications; readmission may be a proxy for other post-operative factors not currently assessed.

To address the knowledge gap we have initiated a study, “Improving Surgical Quality: Readmission (ISQ-R)”, a mixed methods study comprising retrospective analysis and prospective surveys regarding surgeries with consistently high rates of unplanned readmissions: colorectal, thoracic and vascular procedures [13]. ISQ-R will (a) develop risk prediction models of 30-day readmission and classify reasons for readmission in retrospective data; (b) prospectively collect patient psychosocial factors at discharge and correlate with 30-day readmission; and (c) assemble a Delphi panel of experts to rank the identified reasons for readmission with respect to their potential preventability and suitability for use as care quality measures.

Methods

Study design and aims

An overview of the study aims and methods is presented graphically in Table 1. The first ISQ-R aim is to evaluate the contribution of patient, procedure, postoperative and system factors to unplanned readmission within 30 days of hospital discharge following major surgery (open procedures for definitive treatment, with at least 2-day stay), [14] and use these data to develop and validate a readmission risk prediction model that can be used real-time (see Fig. 1). We will develop a classification of readmission reasons and explore processes of care linked with readmission using a cohort of VASQIP-assessed major surgeries from 2007 to 2012. Reasons for readmission will be identified by International Classification of Disease, 9th Edition (ICD9) diagnosis codes and categorized by etiology [15].

Table 1
Overview of ISQ-R study aims and methods
Fig. 1
Schematic of implementation of the new readmission risk tool in clinical practice

Our second aim is to assess potential patient factors not currently collected by VASQIP and analyze their association with readmission using surveys at four VA facilities. The readmissions literature on surgical populations hypothesizes that social support and caregiver factors may contribute to such events [16, 17]. To frame our study we used the Andersen Behavioral Model for Healthcare Utilization, a model frequently used to explain variation in health services utilization [18]. Andersen proposes three main classes of factors: (1) Need, (2) Predisposing and (3) Enabling. Andersen’s Behavioral Model was designed to describe factors explaining healthcare use and equitable access. It has been applied to both acute care and emergency department utilization [19, 20]. Need is the primary and most proximate predictor of healthcare utilization, operationalized by surgery and comorbidity. Predisposing factors (i.e., age, education, self-efficacy, self-management, cognitive function, mood) and enabling factors (i.e., transportation, caregiver status, access to primary care) affect the likelihood of utilizing healthcare and further explain or predict variation in utilization. In the case of 30-day readmissions, predisposing factors expected to correlate most strongly with post-operative readmissions include poor self-efficacy and poor self-management skills while predominant enabling factors include insufficient caregiver help.

Our third aim is to rank reasons for readmission developed from Aims 1 and 2 for (a) potential preventability and (b) appropriateness as a measure of surgical quality. Using a Delphi process, our panel will rate reasons by potential preventability and potential to serve as a measure of surgical quality beyond the current VASQIP measures. The study was approved by the VA Central Institutional Review Board prior to initiation.

Cohort

We will develop two study cohorts, one retrospective and one prospective. The retrospective cohort for Aim 1 will consist of patients with VASQIP-assessed major procedures in 2007–2012 with post-operative length of stay (LOS) of 2–30 days and alive at discharge [21]. This cohort will be linked with VA administrative data to examine predictors of readmission within VA [22, 23]. The prospective cohort will consist of patients in four VA facilities undergoing colorectal, thoracic or vascular surgeries over a 12-month period. We chose these surgeries as they have high rates of readmission; however, the reasons for readmission differ across groups. Colorectal cases are associated with more infectious and electrolyte disturbance reasons, whereas vascular and thoracic cases are associated with more cardiovascular and bleeding reasons. We will use this prospective cohort to validate the surgical readmission risk prediction model and model reasons for readmissions.

We addressed two major considerations when constructing our cohorts. First, what constitutes major surgery and second, why choose the 30-day timeframe for assessing readmission. There are no standard definitions as to what constitutes a major surgical procedure. Major surgical procedures are more likely to have post-operative complications, consume more resources and have a higher rate of readmissions directly linked to the surgical intervention. For the readmission risk prediction model, we are interested in modeling readmission after surgery rather than unplanned admission after an outpatient procedure. To remove most outpatient cases, we require a minimum of two postoperative hospital days. Most procedures that can be performed on an outpatient basis will have a LOS of zero or one (overnight observation). The 2-day requirement also excludes most diagnostic procedures, such as intra-operative arteriograms and cystoscopies. Furthermore, our cohort is derived from VASQIP, which preferentially assesses major surgeries. The 30-day timeframe is commonly used; we will explore shorter and longer periods for readmission for our patients undergoing colorectal, thoracic or vascular surgery.

Data source: VASQIP

VASQIP began in 1991 to analyze risk-adjusted 30-day morbidity and mortality within VA [14, 21]. Of approximately 375,000 surgical procedures in the VA yearly, 150,000 are major surgeries [24]. Complete assessment of perioperative data is documented on ~100,000 cases per year using a defined sampling algorithm to ensure adequate representation of the breadth and complexity of procedures. Data are abstracted from computerized sources. On the 30th postoperative day, outcomes are collected from charts, morbidity and mortality conferences and communication with patients.

VASQIP currently assesses 21 complications within 30 days postoperatively and monitors 62 pre-surgical clinical and laboratory and 12 intraoperative risk factors. The risk-adjusted data obtained from this program have been reported back to VA medical centers and led to improvements in morbidity and mortality rates [25]. We will use selected variables from VASQIP (see Table 2).

Table 2
Data variables and data sources

VA administrative data

Administrative data in the VA’s centralized data repositories reliably capture all inpatient and outpatient healthcare encounters [26, 27]. Inpatient files include details of the stay: admission, discharge, diagnoses, procedures, transitions between bed sections (e.g., from surgical intensive care unit (ICU) to general medical), and provider types. Outpatient files document post-discharge follow-up care and emergency department visits. Files include age, gender, marital status, race/ethnicity, laboratory results, vital signs and pharmacy fills. Dates of death come from the VA Mini-Vitals, derived via validated algorithm with estimated 98% sensitivity from four sources: VA inpatient records, Veteran death benefits claims, Social Security and Medicare files [28].

VA patients may use non-VA healthcare. To examine the contribution of non-VA data to assessing readmissions, we used the Cardiac Stent Risk study [29] and identified 30-day readmissions within VA and Medicare/Medicaid files following non-cardiac surgery (see Table 3). Medicare/Medicaid Inpatient Institutional Claims identified readmissions to a non-VA facility following a VA surgery. While 30-day readmission rates were higher for veterans with Medicare/Medicaid versus without, the majority of patients (92%) were readmitted to a VA facility. Therefore, we will not use Medicare/Medicaid data in ISQ-R.

Table 3
Rate of readmission in VA and non-VA hospitals among veterans with and without medicare/medicaid coverage

Survey data

To address the predisposing and enabling factors targeted in Aim 2, the medical record alone would be insufficient. Therefore surveys will collect psychosocial factors from patients and caregivers. To improve the generalizability of our results, we will collect prospective data in four geographically distinct VA facilities: Birmingham, Boston, Milwaukee and Palo Alto.

The construct “discharge complexity” is one we felt was important although it is not routinely measured. Unable to identify any validated tool, we developed one specific to our study in preliminary work. The tool quantifies the complexity of the patient’s discharge instructions in the following domains: a) wound care; b) indwelling catheter/drain care; c) new ostomy (colorectal) or amputation (vascular); d) durable medical equipment; e) number of medications; and f) number of new medications. We pilot tested this tool in 30 patients, finalized the measure and will employ it in Aim 2 with 800 patients and their caregivers.

Other factors to be collected include activities of daily living, pain, perceived stress, depression, cognition and caregiver accessibility (see Table 4).

Table 4
Measures collected from patients undergoing colorectal, thoracic and vascular operations in four VA medical centers

Study outcomes

The primary outcome of unplanned readmission will be reviewed for 30-day vs other possible time frames. In preliminary work, we estimated the median time to readmission as 10 days (IQR 4–18 days; unpublished data). Thus, 14 days is too short to capture many readmissions, while readmissions beyond 30 days are less likely to be linked to the index surgery. We will perform analyses to determine how shorter or longer periods may inform readmissions attributable to the surgical episode of care.

Analysis plan

Model building for Aim 1

Logistic regression will be performed to investigate the predictors of 30-day readmission in VASQIP-assessed cases, evaluating the contribution of patient, procedure and system factors regardless of post-discharge mortality. To consider the relationship between death and readmission, sensitivity analyses will proceed in parallel to the main analyses using logistic regression to model the composite outcome of readmission or death, and Cox regression to model time to readmission considering death as a censoring event.

In building the predictive models we will consider surgical admissions to be nested within facilities and will use Generalized Estimating Equations (GEE) to account for clustering. Analyses will be repeated using generalized linear mixed models considering patients nested within facilities and surgeries within patients to check for consistency. We will estimate the intra-class correlation resulting from multiple observations per patient, and repeat models limiting cases to one surgery per patient to understand the impact of repeated surgeries.

The risk prediction models to identify at-risk patients in real time will operate at two distinct time points: prior to admission for surgery, and prior to discharge after surgery. Building the pre-admission model will proceed in stages. Three separate models will be constructed corresponding to pre-operative patient factors, procedure factors and hospital factors (see Table 5). After trimming non-significant terms, models will be compared on their residual deviance. The model with the lowest deviance will serve as the foundation, adding remaining covariates and retaining only those attaining significance at p < 0.05; this approach ensures retention of a reasonably small set of predictors, consistent with potential real-time incorporation into system operations when a quick result is requisite. Results will be compared to a full model containing all predictors. The readmission predictive model will be constructed by adding post-operative covariates to the pre-operative model, incorporating statistically significant post-operative variables into the final model. In addition, a full model will be estimated for comparison.

Table 5
Specific variables to be included in the three separate models described in aim 1

Risk prediction tool

The starting point for constructing the risk prediction tool will be the final parsimonious pre-operative and time-of-discharge predictive models described. A second pair of pre-operative and time-of-discharge models will be developed using classification and regression trees (CART) including all available covariates. The better-performing model at each time point will be identified using split-sample validation and bootstrap replication. Each bootstrap replication will be randomly partitioned into training (80%) and testing (20%) subsets. The regression and tree models will each be fit on the training subset, and their predictions on the testing subset will be used to calculate separate c-statistics for each model. T-tests will assess differences in mean c-statistics between models across replications. In the event the performance of the logistic regression models is superior, the corresponding tree models will be retained for predicting readmission in cases involving missing data.

Development of readmission reason categories

We will use the primary diagnosis for each readmission to classify readmission reason and develop readmission categories separately for colorectal, thoracic and vascular cases. To refine categories and develop subcategories, we will calculate frequency of readmission categories for the overall cohort and by surgery. Our experience with colorectal surgery is illustrative. In analyses preparatory-to-research, 1161 patients (14%) were readmitted within 30 days following 8180 elective admissions for colorectal surgery. The top 10 primary diagnoses for readmission accounted for 58% of the overall readmissions (Table 6). After identifying the top diagnoses in our ISQ-R cohorts, we will develop broad categories, e.g., (1) surgical site infection, peritoneal abscess, wound disruption; (2) electrolyte disturbance (dehydration, acute kidney failure); (3) non-surgical site infection (urinary tract infection, Clostridium difficile); (4) ileus/obstruction. We will also consider secondary diagnoses as these may reveal patterns not evident from the primary diagnoses alone. The goal is to develop clinically meaningful categories that can be linked to processes of care and are potentially actionable.

Table 6
Top 10 principal ICD-9 readmission code following colorectal surgery

We base this iterative process and vetting of categories on our prior work with the National Surgery Office in identifying reasons for surgical case cancellations. As part of a technical assistance project, we summarized 9528 reasons into six actionable categories that are now used in tracking and reporting surgical case cancellations [30]. Once the investigative team has developed readmission reason categories and data definitions, these will be vetted and revised with the National Surgery Office Advisory Board. The readmission reason categories will be tested in our prospective assessment of surgery patients in Aim 2.

Processes of care and surgical readmission for Aim 2

We developed two exploratory hypotheses to analyze our prospective cohort. Regression models will examine whether readmissions attributed to electrolyte disturbances are associated with increases in serum creatinine greater than 0.5 mg/dl from admission to discharge, and whether mean and median pain score in the 24 h prior to discharge (scale 1–10) are associated with 30-day readmission. We will assess whether additional predisposing and enabling factors are associated with: 1) 30-day readmission, 2) unplanned emergency/physician visit within 30 days, and 3) composite 30-day readmission and/or unplanned visit.

Sub-analyses will examine the associations between study outcomes and depressive symptoms (as measured by the Center for Epidemiologic Studies Depression Scale, 4-item version or CESD4) [31]. As an exploratory analysis, we will also test whether a discharge prescription for antidepressants moderates the association between CESD4 score and readmission/unplanned visit. The parsimonious model will assess odds of readmission/unplanned visit as a function of CESD4 by antidepressant (interaction term).

We will carefully examine the relationships between readmission/unplanned visit outcomes and enabling/predisposing factors in the context of the Andersen model, adding each factor to the at-discharge model from Aim 1. A final parsimonious model will result from forward-stepwise selection augmenting the at-discharge model with significant predisposing and enabling factors. The final prospective models will be developed and tested using split sample validation and bootstrapping as above, retaining the model with the best split-validation performance. Then we will determine whether the final prospective model has greater discrimination than the final retrospective at-discharge model from Aim 1.

Reasons for readmission – Aim 3

We will convene a Delphi panel of surgeons (general, vascular and thoracic), non-surgeon clinicians (hospitalist, general internist, emergency department physician) and quality improvement nurses to review the reasons for readmission among VASQIP-assessed colorectal, thoracic and vascular cases. The panel will rank the degree to which the reasons for readmission developed in Aims 1 and 2 are (a) potentially preventable and (b) appropriate measures of surgical quality. We will use the RAND Appropriateness Method (RAM), [32] widely used in the development of patient safety and quality improvement tools [3335]. Our team has employed the modified RAM to identify the potential preventability of inpatient readmissions for acute myocardial infarction, heart failure and pneumonia [36, 37].

Our modified RAM consensus-building process entails these steps: 1) Define the goal of the quality measure, 2) Review the literature for similar measures, 3) Collect clinical input and data analysis to develop the measure, and 4) Consensus process - convene a panel of experts to rank each measure on a scale of appropriateness, ranging from 1 (extremely inappropriate) to 9 (extremely appropriate) [32]. We will consider each category for colorectal, thoracic and vascular cases and determine whether it incorporates preventability and poor quality of care.

We define consensus according to the RAM: all but one Delphi panelist scores within a range of 3 points around the median rank. To determine which reasons for readmission were most preventable or useful, we will use the following criteria: 1) consensus among participants, and 2) a median rating for “appropriateness as a measure of preventability for readmission” or “appropriateness as a measure of surgical quality” of 7 or higher.

At the completion of the modified Delphi process, we will have established consensus around which reasons for readmission are most likely to be potentially preventable and which reasons indicate poor surgical quality for colorectal, thoracic and vascular surgery patients.

Discussion

The study described herein is underway. Some of the large data analyses have been completed, quantifying preoperative, intraoperative and postoperative factors as important but limited predictors of readmission (10% of variance explained) [38]. Collection of psychosocial data from the prospective cohort is underway, as is the process of understanding reasons for readmission per the panel of experts. The psychosocial predictors may prove valuable for identifying and improving management of at-risk surgical patients, and possibly discharge planning may be tailored to the patient’s medical and psychosocial status. For patients not yet readmitted prior to the follow-up outpatient appointment typically scheduled for 2–3 weeks post-discharge, failure to attend the scheduled appointment could trigger immediate outreach, as those patients could be coping with situations that could lead to long-term poor outcomes, such as inadequate transportation or other social supports impacted by their changed physical status.

Limitations

The types of surgery studied are limited to three – colorectal, thoracic and vascular, while other types were excluded, therefore the factors identified and conclusions drawn may not be applicable to arthroscopic, orthopaedic, gynecologic, obstetric, head-and-neck, spinal, trauma-related and other types of procedures. This initial choice seemed reasonable given the higher rates of unplanned readmissions following these categories of procedures. The Delphi panel does not include non-hospital clinicians and laypeople, and therefore may fail to identify reasons that are salient to those groups or less apparent to hospital clinicians.

Future directions

We expect that this study will lead to improved understanding of the reasons for readmission following colorectal, thoracic and vascular surgical procedures. This may allow us to develop novel quality measures based on readmissions in certain categories. Moreover, we will be able to develop and test interventions that address factors associated with preventable readmission. Future work should expand the Delphi panel to include community providers, caregivers and patients to deepen our understanding of social context, and allow clinicians to evolve a patient-centred approach to interventions for reducing readmissions. Depending on our findings, these interventions may focus on enhancing structural factors, peri-discharge practices or patient and caregiver support.

Identifying the factors that predict readmission will transition the field from the current narrow focus on operative and hospital care to an approach that pays equal attention to addressing social determinants of health and patient and caregiver knowledge, attitudes and skills. Incorporating veteran-centric care while helping our patients stay out of the hospital furthers VA’s goal to provide the highest quality care possible.

Acknowledgements

This research was supported by the Veterans Health Administration. The views are those of the authors and do not necessarily reflect the views of the Department of Veterans Affairs.

Funding

This research was supported by a research award from the Veterans Health Administration, Health Services Research & Development, award #HX-12-358 (Hawn-PI).

Availability of data and materials

Government data and material are publicly available on request.

Authors’ contributions

Authors made appropriate contributions to the paper. LAC conceptualized the report, drafted the paper and finalized the draft based on extensive input from all co-authors. LAG contributed to the writing, layout, tables and final draft. JSR contributed to report design and writing. AKR contributed to report design, topics covered, drafting and finalizing the paper. HM, EB and JW informed report design and manuscript organization and finalization of the paper. KMFI contributed to content, organization, drafting and final form and content. MTH conceptualized the study and contributed to the writing and final form of the manuscript. All authors reviewed and approved the final draft and take responsibility for the content included.

Competing interests

Authors declare no competing interests beyond employment by and receipt of grant support from the institution under study (Veterans Health Administration). The funders had no role in the conduct of the study or in the preparation of this report. The views expressed in this article are those of the authors and do not necessarily represent the views of the Department of Veterans Affairs.

Consent for publication

Not applicable.

Ethics approval and consent to participate

The study is overseen by the VA Central Institutional Review Board. All participants surveyed in the prospective portion of the study will provide written informed consent. Consent and data access authorization were waived for the participants whose archival data will be analysed in the retrospective portion of the study. The current report does not utilize any data therefore consent is not applicable.

Publisher’s Note

Springer Nature remains neutral with regard to jurisdictional claims in published maps and institutional affiliations.

Abbreviations

ACA
Affordable Care Act
ASA
American Society of Anesthesiologists physical status classification
BMI
Body-mass index
BUN
Blood urea nitrogen
CART
Classification and regression trees
CDW
Corporate Data Warehouse (of the VA)
CESD4
Center for Epidemiologic Studies Depression Scale, 4-item version
CMS
Centers for Medicare and Medicaid Services
CTM-15
Care Transitions Measures, with 15 items
DNR
Do not resuscitate
DVT
Deep venous thrombosis
eGFR
Estimated Glomerular Filtration Rate
ER
Emergency Room
GEE
Generalized Estimating Equations
ICD9
International Classification of Disease, 9th Edition
ICU
Intensive care unit
IHI
Institute for Healthcare Improvement
INR
International Normalized Ratio
IQR
Inter-Quartile Range
ISQ-R
Improving Surgical Quality: Readmission
LOS
Length of stay
MCA
Managerial Cost Accounting (a series of VA files)
MoCA
Montreal Cognitive Assessment
PSS
Cohen’s Perceived Stress Scale
RAM
RAND Appropriateness Method
RBC
Red blood cell
RUG-ADL
Resource Utilization Group – Activities of Daily Living
RVU
Relative value units
SBT
Short blessed test
SSI
Surgical site infection
VA
Veterans Health Administration
VASQIP
Veterans Affairs Surgical Quality Improvement Program
VISN
Veterans integrated service network
VR-12
Veterans RAND 12-item health survey
WBC
White blood cell

Contributor Information

Laurel A. Copeland, moc.liamg@dnalepoCAleruaL.

Laura A. Graham, vog.av@maharG.aruaL.

Joshua S. Richman, ude.cmbau@namhciRJ.

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Kamal M. F. Itani, vog.av@inatI.lamaK.

Mary T. Hawn, ude.drofnats@nwaHM.

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