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Paediatr Child Health. 1998 Jul-Aug; 3(4): 240–245.
PMCID: PMC2851343

Language: English | French

Canadian Paediatric Surveillance Program: Two years of a system for investigating unusual paediatric disorders

Abstract

The Canadian Paediatric Surveillance Program (CPSP) is an active surveillance program for rare and unusual paediatric conditions of public health importance in Canada. The program was initiated in 1996 as a joint venture of the Canadian Paediatric Society (CPS) and the Laboratory Centre for Disease Control (LCDC), and is currently overseen by a steering committee representing the fields of paediatrics, epidemiology, genetics and public health. In the first two years of activity seven conditions were reported to the program via a monthly report card mailed to all clinically active paediatricians in Canada. Respondents were asked to indicate on the card the number of new cases seen for each condition and to ensure that all nil reports were also returned. Case reports were followed up with detailed report forms requesting case specific information which, when returned to the CPS, were forwarded to the principal investigator for assessment and analysis. Studies are for a minimum of one year, and new conditions may be included in the program following review by the steering committee and confirmation of ethical approval. Future development of the program includes linkage with a growing international network of paediatric surveillance units and the potential for collaboration in international studies of conditions of common interest.

Keywords: Children, Epidemiology, Public health, Surveillance

Résumé

Le programme canadien de surveillance pédiatrique (PCSP) est un programme de surveillance active des maladies rares et inhabituelles d’importance pour la santé publique au Canada. Le programme a été lancé en 1996 sous forme de coentreprise de la Société canadienne de pédiatrie (SCP) et du Laboratoire de lutte contre les maladies (LLCM) et est coordonné par un comité directeur composé de personnes provenant des domaines de la pédiatrie, de l’épidémiologie, de la génétique et de la santé publique. Au cours des deux premières années d’activités, sept maladies ont été déclarées au programme par l’entremise de fiches de rapport postées à tous les pédiatres cliniciens actifs au Canada. Les répondants devaient indiquer sur la fiche le nombre de nouveaux cas observés pour chaque maladie et s’assurer de déclarer aussi l’absence de nouveaux cas. Les rapports de cas étaient suivis de formulaires de rapport détaillés demandant des renseignements propres au cas qui, une fois remis à la SCP, étaient transmis à l’investigateur principal pour des besoins d’évaluation et d’analyse. Les études sont d’une durée minimale d’un an, et de nouvelles maladies peuvent être ajoutées au programme, sous réserve de l’examen par le comité directeur et de l’approbation déontologique. Parmi les futurs développements du programme, on remarque une liaison avec un réseau international croissant d’unités de surveillance pédiatrique et une participation éventuelle à l’étude internationale de maladies d’intérêt commun.

The number of uncommon diseases, conditions and infections that can affect children runs into the thousands. Individually, the number of cases is small, although many are of public health importance, and collectively they are an important cause of morbidity and mortality in childhood. By their nature, unusual or rare diseases are difficult to recognize and diagnose, and their study is hindered by the problem of obtaining sufficient data to produce meaningful results. The Canadian Paediatric Surveillance Program (CPSP) was initiated in 1996 to facilitate the surveillance and investigation of unusual or rare conditions through an active reporting program (1).

The CPSP was initiated jointly by the Canadian Paediatric Society (CPS) and the Laboratory Centre for Disease Control (LCDC) of Health Canada in 1996. In the first two years of activity, the CPSP has received considerable support at both the government and program levels, as well as from the paediatric community in Canada. The program was based on the British Paediatric Surveillance Program (BPSU), which commenced reporting in 1986, and has provided a model for similar national paediatric surveillance programs in Europe, Asia and Australia (2). The benefits of the BPSU model are its ability to facilitate studies, which have resulted in increased knowledge of many disorders, to contribute to prevention or control policy development at the national level, to increase awareness among physicians and to respond to public health emergencies (2).

AIMS AND OBJECTIVES

The CPSP was developed with a dual purpose: to serve the needs of Canadian children and youth, and to serve the research needs of professionals whose prime concern is the health and care of children. The key elements of the program are encapsulated in its mission statement: “To contribute to the improvement of the health of children and youth in Canada by national surveillance and research into uncommon paediatric diseases and conditions”.

This aim is further amplified by the program’s objectives.

  • To develop, establish and maintain a surveillance system to monitor health in Canadian children and youth
  • To involve paediatricians and professionals in related disciplines in the surveillance of rare childhood conditions of public health importance and to facilitate research into uncommon childhood disorders for the advancement of knowledge and the improvement of treatment, prevention and health care planning
  • To encourage awareness and education within the medical profession of less common disorders
  • To respond rapidly to public health emergencies where these relate to Canadian children and youth, by adapting surveillance activities

MANAGEMENT

The program is managed on a day to day basis by a full-time coordinator based at the CPS in Ottawa. Additional support, when needed, is provided by the CPS (chief administrative officer) and LCDC. A small working group comprising of the CPSP coordinator, the CPS chief administrative officer and representatives from the Division of Disease Surveillance, LCDC meet as required to review the program activities and address issues that may arise.

A steering committee, formed to guide the development of the surveillance program and address key challenges for the future, determines the overall direction of the CPSP. The committee comprises experts representing the fields of paediatrics, epidemiology and related disciplines including genetics. Groups specifically represented include the CPS, LCDC, the Advisory Committee on Epidemiology, the Chief Medical Officers of Health, the Assembly of Canadian University Paediatric Department Heads and the British Paediatric Surveillance Unit. Invited observers currently include the Medical Services Branch, Health Canada, representing First Nations peoples and a liaison representative from the Canadian College of Medical Geneticists.

The steering committee meets annually in the spring to review the progress of existing studies, to consider protocols submitted for future inclusion in the CPSP and to oversee the development of the program.

SELECTION OF STUDIES

The program is available for the study of relevant conditions of public health importance that are of such low incidence or prevalence that national ascertainment of cases is needed. To ensure maximum national representation and that sufficient numbers of cases will be generated to derive meaningful results, more than 2000 paediatricians responsible for providing health care to over six million Canadian children and youth have been enrolled as CPSP participants.

Studies for inclusion in the program are selected by the steering committee following the “Criteria for inclusion of studies” (Table 1).

TABLE 1:
Criteria for inclusion of studies in Canadian Paediatric Surveillance Program

Study proposals can be submitted at any time via the program coordinator and should follow the format listed in Table 2. When submissions are reviewed by the steering committee at its spring meeting, preference will be given to conditions of public health importance that have a defined funding source. Although the program was initiated through funding from the LCDC, organizers envisage that the program will eventually assume responsibility for its own financing. This will be achieved, in part, through individual studies providing funding to cover their administrative and overhead costs. The CPSP is willing to provide limited help in obtaining funds, and assistance in coordinating arrangements for funding is available through the CPSP office.

TABLE 2:
Format for submission of proposals to the Canadian Paediatric Surveillance Program

REPORTING METHODOLOGY

The CPSP uses a two-tier reporting methodology to ascertain and investigate cases. An initial report form (IRF) listing the conditions currently under surveillance is mailed monthly to all paediatricians actively practising in Canada. Respondents are asked to indicate, for each condition, the number of new cases seen during the previous month, including nil reports. The form is then returned to the CPSP office in a prepaid envelope provided for collation and follow-up of reported cases using a detailed report form (DRF). A section on the IRF requesting patient identifying information (for recall purposes only) and comments on the condition should be completed for each case reported. The information in this section is used to identify duplicates and is entered, as a reminder, onto a detailed report form that is sent to the original respondent to request case-specific information. The detailed report is returned to the CPSP when completed and then forwarded to the investigator for analysis. It is the responsibility of the investigator to contact the respondent if further information is required.

The DRF is developed by the investigator and must receive steering committee and ethical approval before use. For each study initiated in the program, the case definitions are sent to all potential respondents. In addition to providing a uniform basis for reporting, this approach serves to increase awareness of unusual or rare conditions. Quarterly reminders are mailed to respondents who have not replied for all months in a given period. These reminders have significantly improved response rates and the ascertainment of cases. To keep participants in the program informed of progress, maps indicating monthly compliance rates and case reports by province and territory are mailed quarterly to all participants.

A current mailing list of participants is maintained and regularly updated to reflect significant changes including the addition of new certificants and the removal of recent retirees. The main challenge, however, is to ensure that paediatricians listed on the surveillance database are currently actively practising in Canada. This is crucial because this list provides the denominator for the program’s reporting rates. Paediatricians are also encouraged to report all cases fulfilling the case definitions that come to their attention. While this sometimes leads to duplicate reports, which are identified during case follow-up, it also ensures cases are not missed.

Investigators are asked to provide an annual report on the progress of their studies for the steering committee and for inclusion in the CPSP annual report. Updates on interesting findings or on program development are published in the CPS newsletter. Investigators are also encouraged to publish the results of their studies in the medical and scientific literature.

RESPONSE BY PAEDIATRICIANS IN 1996 AND 1997

The reporting program aims to achieve a rate of return for both the IRFs and DRFs of 90% or greater, although it was recognized this could take several years. In 1996, the first (pilot) year, the overall response rate for IRFs was 76%; the highest rates were recorded in the Yukon and Northwest Territories where only one and two reporting paediatricians, respectively, were located (Table 3). The average reporting rate in the provinces with the greatest populations of reporting paediatricians – Ontario, Quebec and British Columbia – was 75%, and only one province, Manitoba, had a reporting rate over 80%. The rate of return of the DRFs was disappointing at 54%, although this was largely associated with the low number of returns for group B streptococcal infections in the newborn (GBS) (Table 4). In 1997, all but one province showed an increased rate of return, and the overall response rate for IRFs rose to 82%. Except for the two territories, two provinces achieved a response rate of 90% or greater while four others had an IRF return rate of 80% or greater. The return rate for DRFs increased to 89% overall. While the number of eligible paediatricians declined in 1997 as a result of enquiries to identify those physicians who saw patients, most of the increase reflected improved reporting by potential respondents.

TABLE 3:
Canadian Paediatric Surveillance Program –Annual average initial report form reporting rates in 1996 and 1997
TABLE 4:
Conditions reported in 1996 and 1997

CONDITIONS REPORTED IN 1996 AND 1997

In the first two years of the program, seven conditions were included on the report card. Three of these – acute flaccid paralysis (AFP), congenital rubella syndrome (CRS) and GBS – were studied in the pilot year (1996). In the second year (1997), GBS was removed and four new conditions were added (Table 4). All conditions listed for 1997 were continued in 1998. The minimum period for a study is one year, although several of the conditions listed on the form will be the subject of long term investigation.

GBS was included in the first year because of a lack of Canadian data on this disease at the time. The number of reports received (567) was within the range expected. However, because several investigators are now studying perinatal infections, GBS was excluded in 1997.

The surveillance of unusual presentations or sequelae of vaccine preventable diseases has been a particular focus of the program in its first years. Polio, rubella and measles have become rare as a result of elimination programs, and surveillance has targeted unusual presentations and rare sequelae of infection (AFP, CRS, subacute sclerosing panencephalitis).

Creutzfeldt-Jakob (CJD) disease was added to the program in 1997 as part of an enhanced surveillance of this condition in Canada. CJD is extremely rare in paediatric populations, and, to date, no cases in persons under 30 years of age have been recorded in Canada (3). World-wide, paediatric CJD is linked to transmission through human-derived growth hormone, and recent studies in Europe have identified a new variant CJD (v-CJD) characterized by young age of onset and atypical presentation (46). Cases of v-CJD in Europe have been linked to the consumption of beef products from cattle with bovine spongiform encephalopathy.

Hemorrhagic disease of the newborn (HDNB) was included in 1997 in response to concerns in Europe and Australia that oral vitamin K, as an alternative to intramuscular administration, may be associated with an increased incidence of late onset HDNB. This study, which is currently designed to run until December 1999, will provide much needed data on HDNB that are not available in Canada.

Surveillance systems for congenital anomalies currently exist at both provincial and federal levels in Canada (7). However, the amount of data collected is limited, and completeness of ascertainment varies. Neural tube defects reporting was included in 1997 to test a form to gather detailed descriptive information about infants who survive the early neonatal period.

More detailed descriptions of each condition under investigation, the objectives of the study and a summary of results to date are available in the CPSP Annual Reports for 1996 and 1997 (1,8).

INTERNATIONAL DEVELOPMENTS

Since the BPSU began reporting in 1986, a number of countries have developed active paediatric surveillance programs. Modelled on the BPSU, but adapted to their own national situations, these units aim to provide a framework and methodology for case-finding for investigators who want to study rare conditions in children. The current list of surveillance units and the year that they commenced activity is presented in Table 5.

TABLE 5:
Current active paediatric surveillance units

The wide diversity in conditions under surveillance by the 11 national surveillance units is illustrated by Table 6. In 1997, 45 conditions were studied; several of these –AFP, CRS, HDNB, human immunodeficiency virus/AIDS, insulin-dependent diabetes mellitus/diabetes mellitus and subacute sclerosing panencephalitis – were listed on the reporting cards of three or more units. The number of studies listed in 1997 averaged seven per unit but ranged from one to 12.

TABLE 6:
Conditions under surveillance by 11 national surveillance units

It has been proposed that the links between the existing national units be formalized by setting up an international network of paediatric surveillance units. While individual units would remain responsive to their own national requirements and priorities, the international network would promote cooperation among existing units, and provide support and assistance in the development of new units. International differences in interpretation will provide challenges in discussing topics such as case definitions, validation of results from different countries in which a variety of subspecialitists see patients, and differences in type, quality and policy for laboratory tests. Nevertheless, the development of an international network offers an exciting potential for multinational collaborative epidemiological studies using very large and diverse populations developed through the use of common research protocols. In addition, the use of common protocols will enable direct comparisons of the epidemiology and management of rare conditions in different countries and over time.

CONCLUSIONS

In its first two years of activity, the CPSP has been established as an important program for the surveillance of rare or unusual paediatric conditions in Canada. The improvement in response rates and case ascertainment has been due to the efforts of the CPS staff, the CPSP steering committee and, most of all, the interest of Canadian paediatricians. Through their active participation, paediatricians have indicated a growing sense of ownership of the surveillance program.

Studies of several important conditions have been established that will contribute national surveillance, eradication programs and raising diagnostic awareness. In addition, the development of an international network of paediatric surveillance units will benefit from the global sharing of information and collaborative studies across large and diverse populations. Further development of the CPSP will include increasing financial independence, the selection of a broad range of study subjects, participation in the international network, promotion of greater awareness of the program’s aims and potential, and increasing case ascertainment by inclusion in the program of other speciality groups.

Acknowledgments

This paper is, in many ways, the work of very many individuals, and it is not possible to name them all. They include first and foremost all those paediatricians across Canada who participate in the CPSP, to Health Canada’s LCDC for support and funding, and the staff at the CPS and LCDC who ensure the program runs so smoothly. My particular thanks are extended to Ms Sheila Herman and Ms Andrea Medaglia for their help in preparing this draft. I also thank Drs Angus Nichol and Chris Verity, and Mr Richard Lynn at the BPSU for access to information on paediatric surveillance in other national units.

REFERENCES

1. Canadian Paediatric Surveillance Program, 1996 Report. Ottawa: Canadian Paediatric Society; 1997.
2. Hall SM, Nicholl A. The British Paediatric Surveillance Unit –A pioneering method for investigating the less common disorders of childhood. Report of a seminar held in June 1995. Child Care Health Dev. 1998;24:129–43. [PubMed]
3. Stratton E, Ricketts MN, Gully PR. Creutzfeldt-Jakob disease in Canada. Can Commun Dis Rep. 1996;22:57–61. [PubMed]
4. Will RG, Ironside JW, Zeidler M, et al. A new variant of CJD in the UK. Lancet. 1996;347:921–5. [PubMed]
5. Knopp N, Streichenberger N, Deslys JP, Laplanche JL, Chazot G. Creutzfeldt-Jakob disease in a 52-year-old woman with florid plaques. Lancet. 1996;348:1239–40. [PubMed]
6. Chazot G, Brouselle E, Lapras CI, Blattler T, Aguzzi A, Kopp N. New variant of CJD in a 26-year-old French man. Lancet. 1996;347:1181. [PubMed]
7. Rouleau J, Arbuckle TE, Johnson KC, Sherman GJ. Description and limitations of the Canadian Congenital Surveillance System (CCASS) Chron Dis Can. 1995;16:37–42.
8. Canadian Paediatric Surveillance Program, 1997 Report. Ottawa: Canadian Paediatric Society; 1998. (In press)

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