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J R Soc Med. 2005 November; 98(11): 496–502.
PMCID: PMC1275997

Research governance: where did it come from, what does it mean?

Abstract

For a variety of historical and social reasons, research has become increasingly formalized and regulated. This change has potential benefits (reduction in fraud and misconduct, protection of vulnerable groups, financial probity) but also disadvantages (increased paperwork, time delays, constraints on research freedom).

The terms ‘research’ and ‘governance’ mean different things in different contexts. Even with explicit guidance, ambiguities must be resolved by human judgement. Variation in the nature and outcome of approval decisions is therefore a fact of life.

The type of approval needed for a research study depends on the official remit of the approval body, the question to be addressed; the methods to be used; the context in which the work will take place; the level of analysis and interpretation; and the plans for how the findings will be presented and used.

INTRODUCTION

In many countries, research has moved from being a largely unregulated endeavour undertaken by interested individuals working independently of external controls to a highly formalized, regulated and institutionalized activity.1 This change has a number of historical and social causes, including an increase in the scale of research and national funding to support it, the expectation for greater accountability in the public sector; the active input of service users (e.g. gay men and AIDS2), and the exposure of fraud and misconduct in research—especially on groups who have lacked the ability or opportunity to give informed consent (Box 1).3

Box 1 Fraud and misconduct in medical research: disproportionate impact on vulnerable groups

Minority ethnic groups

Between the 1930s and 1960s in Tuskegee in the South of America 400 poor, Black men from rural areas were recruited without their knowledge or consent into a long-term follow-up trial of the prognosis of untreated syphilis; effective treatments were withheld from them for decades.26 Jews, Gypsies and Slavs were included within human experiments throughout the Holocaust, particularly those relating to warfare such as the testing of effects of gas attacks, battle injury or surviving freezing temperatures subjected to a range of experimentation [Ref. 3].

Institutionalized groups

Prisoners [Refs 3, 27] and military personnel [Ref. 3] have not always been given the opportunity to give full informed consent or opt out of research without changes in their care or status.

Developing countries

Poor communities in developing countries have occasionally been targeted by pharmaceutical companies for trials of medicinal products that would not meet stringent restrictions in the countries where the company is based [Refs 28, 29].

Socially excluded groups

Studies of ‘treatments’ for homosexuality up to the 1970s can, with the wisdom of hindsight, be classified as ideologically driven research that supported and perpetuated social prejudice and exclusion [Ref. 30].

The recently dead

The Alder Hey Hospital scandal highlighted the removal and retention of children’s organs and body parts for scientific study without full parental consent or knowledge [Ref. 31].

In the UK, the rapid growth of systems and procedures for research management and governance has generated confusion and resentment in the research community. They bemoan the rising burden of paperwork, the curtailment of research freedom, expensive delays caused by lengthy application procedures, inconsistent decisions, and in some cases, the halting of entire research programmes by allegedly heavy-handed but misinformed ethics committees.47 The BMJ recently launched a campaign to revitalize academic medicine which aims to promote better public understanding of research and ensure that high quality studies that will benefit patients are supported rather than suppressed.

This is the first in a series of three papers that look at research governance from both a theoretical and a practical perspective. We consider definitions of research and governance from different standpoints and attempt to clarify and explain (but not to defend uncritically) the current systems for regulating research. Our main example is the UK National Health Service, but we draw on examples from other countries and sectors. Papers two and three in the series will explore issues of risk, indemnity, and ethics.

WHAT IS RESEARCH?

Implicit in the human condition is an insatiable curiosity and the desire to acquire and analyse knowledge. For instance:

  • A teenager might look for information on the Internet to complete a piece of homework
  • A manager might review attendance figures at a sexual health clinic with a view to changing clinic times to increase accessibility
  • A public health consultant might study data on the incidence of breast cancer in her locality following the introduction of mammography screening
  • An oncology nurse might collect data from patients entered in a trial of a new cancer drug
  • A social scientist might analyse the messages from a public access Internet discussion about the safety of vaccines.

All these activities might be perceived as research by the person undertaking them (Box 2). Whether a study is research in the sense that it requires formal regulation and monitoring (e.g. approval from a research ethics committee) depends on: (a) the defined remit of the regulatory body; (b) the specific question being addressed; (c) the method(s) chosen to address the question; (d) the context in which the work takes place; (e) the nature and depth of analysis and interpretation; and (f) the plans for publication and the use to which the findings will be put.

WHAT IS GOVERNANCE?

Governance is the system of administration and supervision through which research is managed, participants and staff are protected, and accountability is assured. Governance is not the remit of any single institution (indeed, a guiding principle is that it is everyone’s business). It is therefore not surprising that tensions exist (and always will exist) between regional, national or international (e.g. European Union) codes of practice; national and European law; and professional standards, norms and values.

Box 2 Definitions of research

The lay person’s definition...

Research is about asking a question and systematically looking for the answer [Ref. 32].

The medical editor’s definition...

Research is concerned with discovering the right thing to do and audit is about ensuring that it is done right [Ref. 33].

The World Medical Association’s definition...

The primary purpose of medical research involving human subjects is to improve prophylactic, diagnostic and therapeutic procedures and the understanding of the aetiology and pathogenesis of disease [Ref. 17].

The OECD’s definition...

Research is creative work undertaken on a systematic basis in order to increase the stock of knowledge, including knowledge of man, culture and society, and the use of this stock of knowledge to devise new applications [Ref. 34].

The hospital’s definition...

Research is about creating new knowledge about what works and what doesn’t. It provides the foundations for national and/or local agreement about the kind of clinical treatment and care we should be providing, i.e. helps to answer the question ‘what is best practice?’ [Ref. 35].

The taxman’s definition...

Research and development for tax purposes takes place when a project seeks to achieve an advance in science or technology [Ref. 36].

The social scientist’s definition...

Research is a codified, scholarly and professional mode of knowledge production that has its prime institutional loci in universities, policy analysis units of government departments or international organizations and private research institutes and produced by academics, think-tank experts and development professionals [Ref. 37].

In the UK, the main reference point is the Research Governance Framework for Health and Social Care,8 whose stated purpose is to enhance ethical and scientific quality, promote good practice, reduce adverse incidents and ensure lessons are learned. The Framework, which reflects EU regulations (see below) sets out the responsibilities of the individuals and organizations involved in research, including funders, researchers, organizations employing researchers, and healthcare organizations8 and goes some way to dispelling the persistent view of research management as something separate from the science of research.

GAINING APPROVAL FOR A RESEARCH STUDY

Different regulatory and approval bodies have different remits and agendas. The question ‘does my study need approval by a particular body?’ must be answered with reference to what that body considers within its remit, rather than in relation to what the researchers themselves consider to be the key ethical and scientific issues. The different definitions of research used by different bodies reflect their particular agendas and priorities (e.g. pure versus applied, biomedical versus psychosocial, wet versus dry), and are sometimes couched in oppositional terms (that is, describing what research, for their purposes, is not).9

Box 3 Overview of processes for governing research in selected countries

Canada and USA

  • Both countries have nationally coordinated and regulated ethics committee structures and procedures and additional provision for review of multi-centre studies. Whereas Canadian Research Ethics Boards are responsible for reviewing and approving clinical trial protocols and informed consent forms for research with human subjects, US Institutional Review Boards formally review all research activities involving human subjects
  • Both appear to have other institutional arrangements in place to review, for instance, legal and contract matters, liability or billing issues
  • Governmental and regulatory agencies concerned with the conduct of research include the US Office for Human Research Protections and the Canadian Institutes for Health Research. The Canadian national policy statement is notable in acknowledging that studies employing social science methods may require different procedures to those used for clinical or intervention studies.

UK

  • NHS Research Ethics Committees (RECs) review all research involving NHS patients, premises, staff and tissue samples. The same form is used for review of all research projects, with RECs required to provide a decision within 60 working days
  • Other committees, such as those in universities, also review health-related research
  • Research of this kind must also gain formal NHS management approval from the relevant local NHS trust(s) where the study is taking place and all clinical trials of new medicinal products must now gain a European Clinical Trials Database reference before proceeding.

China

  • No national ethical review process is in place but individual committees with voluntary processes appear to be developing on an ad hoc and voluntary basis
  • No legal or formal system of ethical or research management approval appears to be available through which research involving human subjects can proceed, although international collaborative projects should seek approval from their centre (e.g. in the USA or the UK).

In practice, however, projects often prove difficult to classify even with explicit written guidance.10 For example, many types of applied research (action research,11 evaluation of services,12 quality improvement research,13 and so on) seek to generate new knowledge as well as providing direct benefits to patients and practitioners locally, so it is meaningless to state which is the ‘main’ purpose of the project. The inherently fuzzy nature of much contemporary research means that algorithmic tools (in which a flow chart of questions leads to one of two categories: ‘research’ or ‘not research’;14 ‘trial’ or ‘not trial’,15 etc.) may have limited potential for removing ambiguity.

If an official research approval body (such as a local research ethics committee in the UK) deems a particular project outside its remit (e.g. if the study does not involve NHS staff, patients or tissue samples and takes place off NHS premises), this does not mean the project team can pursue their work unrestrained. It would be highly unusual if the study did not fall within the remit of at least one (and possibly several) other regulatory bodies. Clinical audit, for example, will be the remit of the acute or primary care trust under clinical governance arrangements.13,16 A student PhD study based in a UK university, but with all fieldwork conducted abroad, will be covered by the university under its internal supervision and ethics procedures. A survey of school pupils generally needs approval from the school’s board of governors. And so on. In addition, researchers are professionally (though not legally) bound by generic codes of practice (e.g. Declaration of Helsinki17). And, of course, we all have responsibility to obey the law and behave decently towards our fellow citizens—e.g. following ethical principles of respect for human dignity, beneficence, non-malefience and justice.18

There are instances when official regulations appear to have obvious ambiguities. For instance, an investigative journalist employed by a TV company and an academic researcher employed by a university might both collect the narratives of people taking an antidepressant drug. But, whereas the journalist must do no more than stay within the law (e.g., the Data Protection Act), the researcher is bound by an additional set of formal and statutory procedures by virtue of the classification of the study as academic research.

Where there is doubt as to the status of a proposed study, it is quite in order to ask advice from the Central Office for Research Ethics Committees who may also liaise with relevant committee/s (see [www.corec.org.uk] for contact details). Judgement will be applied on a case-by-case basis, drawing on local precedent and the definitions in Box 2.

RESEARCH GOVERNANCE IN AN INTERNATIONAL CONTEXT

Box 3 gives examples of the broad systems for reviewing and approving research involving human participants outside the UK. They are the product of the prevailing social, healthcare and research environments in different countries and will inevitably vary in focus and aims.19 Some carry legal weight or are formalized in some other way, others have looser terms of reference or are entirely voluntary. Similarly, professional codes and guidance vary widely within and across countries.19

This international variation is more than a curiosity. Although international standards for research have been encouraged since Nuremberg, for studies that span several countries, governance requirements in the partner centres may still differ to such an extent that it is impossible to achieve a single common protocol for recruiting participants, gaining informed consent, managing the project, and storing data.6 As with all complex research studies, time must be built into the planning and preparation stage for multiple applications to be processed.

Where systems are not in place or appear inadequate for the task at hand, researchers may find it useful to refer to generic guidance (e.g. Declaration of Helsinki,17 International Conference on Harmonisation of Good Clinical Practice,20 MRC Guidelines on Research in Developing Countries21—see Box 4 for further examples). However, these recommendations are not always legally binding and may be differently interpreted (or prove impossible to implement) in different countries. For example, all the international guidelines relating to health research recommend local ethical review, but ethics committees have yet to become a worldwide phenomenon.

Member countries of the European Union are increasingly encouraged to work together to achieve convergence of policies in a number of fields including research and development. An EU Directive on 1 May 2004 introduced new legal restrictions on the testing of medical products, including an onus on the lead researcher to register all pharmaceutical trials at inception and ensure that appropriate insurance arrangements are in place.22 The implementation process has been a cause for concern, not least in questioning whether important publicly funded research may falter due to the rising complexity and costs associated with increased bureaucracy.

IMPLICATIONS FOR SERVICE ORGANIZATIONS

In the UK, a healthcare organization that hosts research (that is, allows research to be undertaken on its premises) has a number of statutory responsibilities including duty of care to all patients, ensuring scientific review of proposals and monitoring research8. It incurs additional responsibilities for the initiation, management and conduct of a research project if it decides to act as a research sponsor8. The NHS R&D Forum (see Box 4) provides a list of NHS institutions who act as research hosts and/or sponsors.

Box 4 Regulations and guidance relating to health research

International / EU codes and regulations relating to health research

  • The first major international code of ethical principles in medical research was the Declaration of Helsinki, produced by the World Medical Association in 1964. The Declaration was last up-dated in 2000 [www.wma.net/e/policy/b3.htm] with related documents [www.wma.net/e/ethicsunit/helsinki.htm]
  • Council for International Organizations of Medical Sciences (CIOMS) established by WHO and UNESCO has provided international guidelines for biomedical research involving human subjects [www.cioms.ch/frame_guidelines_nov_2002.htm]
  • The Council of Europe produced the Convention on Human Rights Protection and Biomedical Science and more recently a protocol on Biomedical research [www.coe.int/T/E/Com/Files/Themes/Bioethics/default.asp]
  • The International Conference on Harmonisation of Technical Requirements for Registration of Pharmaceuticals for Human Use (ICH) promotes the harmonization of the regulation of pharmaceutical drugs. 1996 Good Clinical Practice guidelines [www.ich.org] under guidelines and efficacy topics
  • The World Health Organization has an ethics programme and associated publications [www.who.int/ethics/en]
  • European Union Clinical Trials Directive 2001/20/EC relates to the conduct of clinical trials on medicinal products for human use and new legislation implemented in Member States in May 2004 [http://europa.eu.int/eur-lex/pri/en/oj/dat/2001/l_121/l_12120010501en00340044.pdf].

Guidance on conducting research in developing countries

UK Research Governance and Ethics

These new infrastructure requirements place a high burden on NHS organizations. Historically, little emphasis was placed on the management and administration of research studies, which tended to be seen as the creative pursuits of individual clinicians. To some extent, then, service organizations must undergo a cultural change as well as invest in the necessary infrastructure to support research. Recent surveys have shown that most health service staff feel positive about the principles and aspirations of the Research Governance Framework but find them confusing and difficult to implement in practice.1,5,8

There is also the issue of proportionality—i.e. the punishment should fit the crime. The principles, structures and systems associated with research governance apply whether undertaking a large multi-centre clinical trial or a small local project. In secondary care (e.g. acute hospital trusts), considerable research infrastructure already exists, and the implementation of research governance has been fairly non-contentious. This has not been the case in primary care, where research has not historically been part of core business and R&D infrastructure is underdeveloped.23 PCTs who are just beginning to develop a research culture and build research capacity must make considerable short-term investment in the initial setting-up of systems—a step that many will find prohibitive.

IMPLICATIONS FOR INDIVIDUAL RESEARCHERS

Table 1 draws on Richard Doll’s 50-year longitudinal study of the outcome of smoking in British doctors to explore how the research process and governance procedures have changed over time.24 It points to several areas relating to research governance and ethics that researchers must consider before commencing a study, many of which are established features of good research practice, but until recently only the individual researcher was officially accountable for them.

Table 1
The research process explored through 50 years of observations on smoking in British doctors

Some of the changes highlighted in Table 1 have raised concerns about over-regulation,4,6 and the creation of additional and unwelcome layers of bureaucracy across the research environment. Doll himself was willing to go to prison in defiance of new regulations, believing they are suffocating clinical medical research. Many of these areas will be discussed in more detail in papers two and three of this series.

CONCLUSION

Only time will tell if research governance procedures will achieve the goal of raising standards, protecting participants and assuring quality—and whether the inevitable constraints on research freedom will be worth the candle. Nevertheless, the procedures are now official, and cutting corners constitutes fraud and/or professional misconduct. Depending on the particular regulations breached, the researcher may face criminal charges, removal or restriction of professional privileges, loss of institutional indemnity, or dismissal from employment. Where genuine ambiguity exists about the status of a proposed study, it may be a false economy to try to sell it as non-research in order to avoid having to complete the paperwork, since if the work is subsequently submitted to an academic journal, confirmation of research ethics approval may be a condition for publication.

On a positive note, NHS research ethics committees are now required to deliver decisions on valid applications within 60 working days, with similar arrangements throughout the EU6. They are also being encouraged to move from an ethos of policing research to one of quality assurance and facilitation. The UK Department of Health is reviewing the barriers to research caused by new governance systems.25 Hopefully, this will lead to a slackening of red tape, streamlining of procedures, and specific measures in research fields for which current regulations have proved unworkable.

Acknowledgments

Our thanks go to the late Sir Richard Doll for his comments on this paper.

Notes

This is the first in a series of three articles on research governance.

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Articles from Journal of the Royal Society of Medicine are provided here courtesy of Royal Society of Medicine Press